Creating A Work Schedule – That Increase Sales & Efficiency!

Creating A Work Schedule by planning and schedulingIt is not uncommon to find yourself doing a lot of stuff the whole day and ending up very tired but when you take stock of your accomplishments, you realize you actually have not achieved any of your goals. In this article, we will start by creating a work schedule for our business.

Many times we fall into things like answering emails and staying on social media for hours during the course of the day and believe we are working on our business. And at the end of the day, our business has not moved or grow. This happens usually when you fail to schedule your tasks.

If you are very busy or even once you have a few tasks to perform for the day, it is a lot easier if you schedule these tasks and that should help you accomplish all the important stuff. This article will help you set up a schedule.

List Down The Tasks You Have To Perform

You need to identify what you want to get done. This is something you can do either at the beginning of the day, week or month. Try not to leave out any task because you may end up affecting your schedule later on when you realize you left out an essential task and now all the other tasks need to be moved around to accommodate the task you left out.

Here is my list of the task I started with. I recommend if you are starting out for the very first time, you should follow this task, or create something similar.

The List:

1. Spending time on work-related emails.
2.Social media Traffic.
3.Commenting on Team/community posts
4. Commenting on Blog related posts for traffic/backlinks.
5. Answering Comments on blog posts.
6. Writing out a blog post for the day.

Prioritize Activities

After listing the tasks you need to perform, categorize them according to priority levels. If you like you can even create your own priority rating system, say red, yellow and white. The red tasks can stand for the high priority tasks and then yellow medium while white is not a high priority. Or you can put a specific time per day that you spend on each task.

This is what I recommend working your business on a 2o hrs per week breaking it down to 4 hours per day. All the task above from 1 to 5 each should be 30 mins a day, and task number 6, 90 mins a day, a total of 4 hours per day for a five day period. Whatever you do outside that is up to you. I sometimes focus on training because new things always come up, and is good to keep in the loop.

 

Identify Available Time

You now need to see how much time you will have each day and if possible you will have to create more time if the tasks you need to perform are more than the time you have identified. Time is one of the scarcest resources so you need to try and get as much of it to perform the tasks.

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You can always get more money, but you cannot get more time. So treat your time wisely and do not let anyone steal it away from you. it is easy to get involved with important stuff during the course of the day especially if you have kids or a demanding spouse or relative. We not talking about importance here, we are talking about setting time to build your business that will last a lifetime.

This is why I suggest, if you can, start early in the morning before everyone is awake. For me I start at 2.30 to 5.30 am then after, I get ready for work. My blog post is what I focus on first, cause my goal if I have to have a successful website, is to post two 1000 words (minimum) articles per week with competitive keywords.

So that is 3 hours in the morning before the day actually start. So all I left with to complete my task is 1 hour for the day to finish my 4-hour business schedule. And I leave that 1 hour for work-related emails, cause I can do that during the day on my smartphone, during breaks, lunch hour or commuting to and from work if I am not driving.

Creating A Work Schedule by writing down schedule taskSchedule Tasks According To Priority

The most important tasks will need to be given prime time. This is the time when you are most active and have the best frame of mind to perform them. You also need to see which tasks take up the most time and give them the time they deserve. While doing this you need to be realistic, time allocated to a task must be sufficient- not too much and not too little.

Allocate Contingency Time

Things do not always go according to plan, it is important that you prepare for such situations. To every task, add some more time to deal with unexpected occurrence and emergencies. Sometimes you may need to go back and see if you can free up some more time from other tasks to provide for contingency time.

Here is where my business went to the roof. I realize making two 1000 words per week what killing my business schedule so I decided to outsource this part of my business. I would give my writer the keywords and have him write the articles for me, then I will go in there and make the necessary changes that only take me about 20 mins. and I only have to that twice per week. or I devote Saturday or Sunday for that, so my articles would be ready to go out on Tuesdays and Sundays on my website.

This part I hide from my wife. Lol. Sure you can guess why? They will always find something for you to do with those free time, right fellas? lol.

Don't have enough time to complete your task on the schedule you have crested, then delegate someone

Delegate

Sometimes you may have a lot more than you can handle and it is wise to delegate some of the activities to other people. If you are working with a team, it is a good idea to let the team members handle some of the tasks or you can even work in shifts by finding out who is able to fill in at what time and schedule tasks for them to do at that time.

This works best for people who have employees. for the internet marketer, this will be good for you down the road by hiring freelancers that can take up some of your, day-to-day task like posting to social media.

Embrace Technology

These days technology has made it a lot easier for you to create a work schedule, there are Apps that you can use to organize all your tasks and they even provide reminders for you. My cell phone plays a major part in my business by sending frequent reminders that remind me that I need to get to on a daily basis.

Setting up an autoresponder to keep in contact with your audience can provide value to your business once you set it right. There are many out there both free and paid, but the one that I use and would recommend to you when starting out is Aweber.

This is a paid autoresponder that works very well for your business and you can have it paying for itself in just a matter of weeks or a month or two. And I will show you exactly how this is done and how to set it up the right way.

 

Finally: My Thoughts On Your Work Schedule

It is important that you also schedule some time for a break to let your mind and body recover and rejuvenate itself for better performance. Going to the gym 3 times for the week does wonder for you. When you exercise, your body releases chemicals called endorphins.

These endorphins interact with the receptors in your brain that reduce your perception of pain. Endorphins also trigger a positive feeling in the body, similar to that of morphine. or even a brisk walk in the park helps.

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PS: If you get value in this article, please leave your comment or question below, I would love to get your feedback.

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Home » Make Money Tips » Creating A Work Schedule – That Increase Sales & Efficiency!

14 thoughts on “Creating A Work Schedule – That Increase Sales & Efficiency!”

  1. Dear Bishop,

    Creating A Work Schedule plays a vital role in achieving success. Plan your work and work your plan. Yes as you rightly said “start early in the morning before everyone is awake.” starting early is the key to success. Really helpful article.

    Reply
    • Thank you for the comment and kind words. Glad that you see that starting early in the morning is a great way to start your day. Glad you get some value here, take care.

      Reply
  2. I have given myself a 40 hour work week and set up eight hour days. My schedule is still a little wild though. I am trying to keep to it. I never realized that when trying to make your own business, being your own boss was really hard. You actually have to be your boss!

    Reply
    • That is great, pretty high, but you know you. Being your own boss is serious business, that is why you have to work on yourself when venturing into the work from home arena. the good thing about it, the pay off is huge. Keep the focus and the consistency up and you will reap the reward soon. Thank you for stopping by.

      Reply
  3. David,

    I think if we don’t have a schedule and stick to it, we are destined to fail. We need to hold ourselves accountable. Schedule tasks according to priority is great advice. Otherwise, we end up not doing our main objective.

    Lisa

    Reply
    • Thank you, Lisa, hope that your schedule is working for you and that you see the need to stick to it. Accountability is key to growing your business, and if we all can help each do that, then we have won 60% of the task at hand. Glad that you feel the same way. all the best.

      Reply
  4. Hi David,
    What a great idea to begin to outsource blog articles! How do you find writers? I assume you need to massage the articles a bit, but it sounds like a very efficient use of time.

    Reply
    • Hi Annie, yes is a great idea if you don’t have the time. You will have to go through a few of them before you find the right one. You can google it and check to see which one you can start with. Fiverr.com is another way. IWriters has proven to be a good one as well. Hope that helps. Thank you for the comment. Let me know, if you decide, how it work out for you.

      Reply
  5. Hello David, besides the comment of having to do a honey do weekend, I so appreciate the need for schedule . I am finding it is imperative to keep the schedule for efficiency. And great that you have found someone to write for you. I think the next step is having a virtual assistant. Seems like we all need one of those! Great article. IN peace and gratitude, ariel

    Reply
    • Glad you visited my website. I am very busy and sometimes do not have the time to write my article, so I higher a writer that helps me out from time to time. Keep in mind that I choose the keywords and when he sent the article to me, I make changes to convey what I want to say to my audience.

      The only one that knows your audience is you. So is good to make the article sound like you with your personal touch. By doing this now you have more time to promote your articles and share it across social media. hope that helps.

      Reply
  6. Hi David,

    I especially related to your line, “Things do not always go according to plan, it is important that you prepare for such situations.”

    Wow man isn’t that the truth? If you allow no buffer time or if you don’t have a Plan B up your sleeve for when stuff comes up unexpectedly, and it will, you’ll end not achieving half of what you set out to do and that just creates a lot of unnecessary stress.

    Great tips in this post – thank you.

    ~Mark

    Reply
    • Hey Mark, I still deal with it from time to time and sometimes it knocks me down a little, but I always tend to get back up and continue pressing forward with my schedule.

      I think the problem is that some people decide to stay down. Picture yourself falling at the side of the road or down the stairs, do you stay down? Offcourse not, then why should we do it with our business?

      Life has strange ways. Thank you for the comment

      Reply
  7. Listing and prioritizing your daily tasks is so important. I’ve set up my schedule and I’m amazing at how much I can accomplish in just a few hours every day. Building a business takes work, scheduling your tasks will help you build it with a stronger foundation. Great post, David. Thank you!

    Reply
    • Glad that you see the importance of creating a work schedule for your business. We tend to jump all over the place doing a lot but not accomplishing the necessary tasks to move our business forward.

      This is the reason I decided to mention some of the key tasks that we need to pay attention to on a daily basis. Thank you for the comment and all the best with your schedule.

      Reply

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