It is not uncommon to find yourself doing a lot of stuff the whole day and ending up very tired but when you take stock of your accomplishments, you realize you actually have not achieved any of your goals. In this article, we will start by creating a work schedule for our business.
Many times we fall into things like answering emails and staying on social media for hours during the course of the day and believe we are working on our business. And at the end of the day, our business has not moved or grow. This happens usually when you fail to schedule your tasks.
If you are very busy or even once you have a few tasks to perform for the day, it is a lot easier if you schedule these tasks and that should help you accomplish all the important stuff. This article will help you set up a schedule.
List Down The Tasks You Have To Perform
You need to identify what you want to get done. This is something you can do either at the beginning of the day, week or month. Try not to leave out any task because you may end up affecting your schedule later on when you realize you left out an essential task and now all the other tasks need to be moved around to accommodate the task you left out.
Here is my list of the task I started with. I recommend if you are starting out for the very first time, you should follow this task, or create something similar.
1. Spending time on work-related emails.
2.Social media Traffic.
3.Commenting on Team/community posts
4. Commenting on Blog related posts for traffic/backlinks.
5. Answering Comments on blog posts.
6. Writing out a blog post for the day.
After listing the tasks you need to perform, categorize them according to priority levels. If you like you can even create your own priority rating system, say red, yellow and white. The red tasks can stand for the high priority tasks and then yellow medium while white is not a high priority. Or you can put a specific time per day that you spend on each task.
This is what I recommend working your business on a 2o hrs per week breaking it down to 4 hours per day. All the task above from 1 to 5 each should be 30 mins a day, and task number 6, 90 mins a day, a total of 4 hours per day for a five day period. Whatever you do outside that is up to you. I sometimes focus on training because new things always come up, and is good to keep in the loop.
Identify Available Time
You now need to see how much time you will have each day and if possible you will have to create more time if the tasks you need to perform are more than the time you have identified. Time is one of the scarcest resources so you need to try and get as much of it to perform the tasks.
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You can always get more money, but you cannot get more time. So treat your time wisely and do not let anyone steal it away from you. it is easy to get involved with important stuff during the course of the day especially if you have kids or a demanding spouse or relative. We not talking about importance here, we are talking about setting time to build your business that will last a lifetime.
This is why I suggest, if you can, start early in the morning before everyone is awake. For me I start at 2.30 to 5.30 am then after, I get ready for work. My blog post is what I focus on first, cause my goal if I have to have a successful website, is to post two 1000 words (minimum) articles per week with competitive keywords.
So that is 3 hours in the morning before the day actually start. So all I left with to complete my task is 1 hour for the day to finish my 4-hour business schedule. And I leave that 1 hour for work-related emails, cause I can do that during the day on my smartphone, during breaks, lunch hour or commuting to and from work if I am not driving.
Schedule Tasks According To Priority
The most important tasks will need to be given prime time. This is the time when you are most active and have the best frame of mind to perform them. You also need to see which tasks take up the most time and give them the time they deserve. While doing this you need to be realistic, time allocated to a task must be sufficient- not too much and not too little.
Allocate Contingency Time
Things do not always go according to plan, it is important that you prepare for such situations. To every task, add some more time to deal with unexpected occurrence and emergencies. Sometimes you may need to go back and see if you can free up some more time from other tasks to provide for contingency time.
Here is where my business went to the roof. I realize making two 1000 words per week what killing my business schedule so I decided to outsource this part of my business. I would give my writer the keywords and have him write the articles for me, then I will go in there and make the necessary changes that only take me about 20 mins. and I only have to that twice per week. or I devote Saturday or Sunday for that, so my articles would be ready to go out on Tuesdays and Sundays on my website.
This part I hide from my wife. Lol. Sure you can guess why? They will always find something for you to do with those free time, right fellas? lol.
Sometimes you may have a lot more than you can handle and it is wise to delegate some of the activities to other people. If you are working with a team, it is a good idea to let the team members handle some of the tasks or you can even work in shifts by finding out who is able to fill in at what time and schedule tasks for them to do at that time.
This works best for people who have employees. for the internet marketer, this will be good for you down the road by hiring freelancers that can take up some of your, day-to-day task like posting to social media.
These days technology has made it a lot easier for you to create a work schedule, there are Apps that you can use to organize all your tasks and they even provide reminders for you. My cell phone plays a major part in my business by sending frequent reminders that remind me that I need to get to on a daily basis.
Setting up an autoresponder to keep in contact with your audience can provide value to your business once you set it right. There are many out there both free and paid, but the one that I use and would recommend to you when starting out is Aweber.
This is a paid autoresponder that works very well for your business and you can have it paying for itself in just a matter of weeks or a month or two. And I will show you exactly how this is done and how to set it up the right way.
Finally: My Thoughts On Your Work Schedule
It is important that you also schedule some time for a break to let your mind and body recover and rejuvenate itself for better performance. Going to the gym 3 times for the week does wonder for you. When you exercise, your body releases chemicals called endorphins.
These endorphins interact with the receptors in your brain that reduce your perception of pain. Endorphins also trigger a positive feeling in the body, similar to that of morphine. or even a brisk walk in the park helps.
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